Office of Academic Records (OAR)

The Office of the Registrar provides a variety of services to students, graduates, faculty, staff, and various external organizations. Among these services are managing the registration process for both HMSOM and Away Electives; reporting student enrollment to meet federal and professional requirements; and the maintenance of student records in compliance with the Family Educational Rights and Privacy Act as well as state, federal, HMH, and HMSOM regulations and policies.

You can contact the Office of the Academic Records for the following information:

• Transcripts, letters of enrollment, and other verifications that require the official school seal.
• SOMA Portal administration, training, and assistance.
• Guide publication as well as other student information materials for Step Exams, ERAS, and Away Electives, to name a few.
• Online forms for official reporting of student requests such as course changes and grade appeals.
• Degree conferral, mailing of diplomas, and graduation verification.

To print an Enrollment Verification Letter click here (Current student login required)

Watch the FERPA tutorial here (Current student login required)

All third-party degree and enrollment verifications require a signed release. Please mail OAR@hmsom.edu for assistance.

Official Transcripts and Diplomas:

The Hackensack Meridian School of Medicine (HMSOM) has a policy of not withholding official academic transcripts or diplomas due to an outstanding financial balance. All current and former students may request these documents at any time, regardless of their account status.

Please Note: This policy applies only to academic transcripts and diplomas. It does not constitute a forgiveness of any debt owed to the HMSOM. The HMSOM reserves the right to use other methods to collect outstanding balances.

To request an official transcript, please complete the following request form: https://redcap.link/RECORDSREQ